Multiple Landlords

Overview

Not every property has just one owner.

Whether you're managing jointly owned buy-to-lets, working with a spouse or business partner, or operating as a letting agent on behalf of multiple clients, PaTMa supports properties with multiple landlords.

You can:

  • Add multiple landlords to your account
  • Assign landlords to individual properties
  • Record ownership percentages
  • Store landlord contact and payment details
  • Generate more accurate financial and tax reporting

Adding additional landlords does not transfer ownership of your PaTMa account — you remain in control of the account and portfolio settings.

Adding a Landlord

Before a landlord can be assigned to a property, they must first be added to your account.

Your own landlord profile is created automatically when your account is set up.

To add another landlord, open Landlord Overview from the left-hand navigation menu and select Add Landlord.

Add Landlord Button

You'll then be asked to enter the landlord's details.

Information includes:

  • Type – Individual or business
  • First Name
  • Last Name
  • Email
  • Phone 1
  • Phone 2
  • Address
  • Expected Tax Rate – Used in tax reporting
  • Rent Sort Code
  • Rent Account Number
  • Notes

The Expected Tax Rate is used in Tax Reports to improve reporting accuracy.

Bank details can also be stored so rent distributions and payment records remain organised.

And yes — if the landlord happens to be your spouse, the Notes field is a perfectly acceptable place to write something nice about them.

Landlord Form

Once complete, select Save.

The landlord will now be available for property assignment.

Assigning a Landlord to a Property

Landlords are assigned when creating or editing a property.

During Property Setup, select the landlords who own shares in the property.

For each landlord, set their Percent Owned value.

For example:

  • Landlord A – 50%
  • Landlord B – 50%

Or:

  • Landlord A – 75%
  • Landlord B – 25%

Ownership percentages help PaTMa allocate financial reporting correctly across landlords.

For Letting Agents

Letting agents can use landlord management to track which client owns each property.

PaTMa includes additional agent-focused tools such as:

  • Landlord fee management
  • Invoicing
  • Client fund management

These features help agents manage multiple landlords within a single platform.

All agent features are included at no additional cost.

For Private Landlords

Multiple landlord support is also useful for private landlords.

Common examples include:

  • Married couples
  • Family-owned properties
  • Business partnerships
  • Joint investment purchases

Even if you don't need advanced agent features, ownership shares still help keep records accurate for reporting and tax purposes.

A Quick Tip

Take a moment to ensure ownership percentages are correct when setting up jointly owned properties.

Accurate ownership splits make financial reports, tax calculations and profit allocation much more reliable later on.

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