PaTMa Property Manager Release Notes
Sometimes updates are released multiple times a day. At other times we might be a few weeks working on a major feature. This changelog provides a summary of changes released prior to each date listed.
2026-05-30
Added
- Added support for manually recording tenancies in GBP, regardless of the property's local currency
- Added unread message badges for tenant communications
- Added RRA information sheets to the tenant portal for applicable tenancies
- Added new supplier categories, including Software, Professional Services, Builder and Trade Supplies
- Added Fire Risk Assessment as a certificate type
- Added ability to email landlord statements directly from PaTMa, including attached expense documents
- Added more granular open banking permissions for account users
- Added rent invoice generation and tenant invoicing tools
Improved
- Improved rent overdue alerts to use the expected rent date where configured
- Improved e-signing workflows by sending required tenancy and compliance documents to all recipients simultaneously
- Improved expense entry by automatically pre-filling commonly used supplier details
- Improved bank transaction searching to include "other party" information
- Improved support for foreign property reporting and MTD submissions
- Improved EPC data handling to support the new government EPC data service
Fixed
- Improved account security by reducing the risk of user account enumeration and adding rate limiting to registrations
2026-04-30
Added
- Added support for Assured Periodic Tenancy (APT) agreements, including automatic handling of tenancies from May
- Added RRA information sheet management, including tracking, bulk actions, and confirmation of delivery
- Added alert for outstanding RRA information sheet delivery with email reminders
- Added quick-complete option for tenancy checklists
- Added support for handling failed e-signing requests with user notifications
Improved
- Improved rent adjustments and landlord payments by replacing positive/negative inputs with clearer toggle options
- Improved tenancy checklist alerts to ignore skipped checklists
- Improved multi-currency support and handling across the system
- Improved MTD support to handle both UK and foreign property businesses
- Improved reporting and data handling to better support multiple currencies
Fixed
- Fixed import errors caused by invalid file encoding
- Fixed issues with daily notices processing
2026-03-31
Added
- Added reset and clear option for filters across the system
- Added rent reminders to tenant contact history
- Added support for entering foreign property addresses
- Added new alerts for unsigned documents and incomplete tenancy checklists
- Added CSV import for rent payments and expenses
- Added HMRC service status integration with alerts and outage handling
- Added MTD quarterly deadline alerts with email, SMS, and web notifications
- Added accounts-only subscription plan for finance-focused users
Improved
- Improved task creation from alerts with automatic linking and pre-filled details
- Improved tenancy setup with streamlined property creation and automatic data fetching (including images and EPCs)
- Improved subscription updates and cancellations to reduce confusion during processing
- Improved handling of repeat expenses when splitting bank transactions
- Improved rent overdue alerts to include due dates and expected payment days
Fixed
- Fixed incorrect badge counts when using shared accounts
- Fixed income graph inconsistencies with rent records
- Fixed bank feed scrolling issue after adding rent payments
- Fixed issue preventing removal or editing of certain landlord expenses
2026-02-28
Added
- Added tenancies report with filtering and export functionality
- Added ability to delete landlords with clear impact warnings
- Added ability to remove a tenant from a tenancy without deleting their record
- Added tenancy notes tooltips for quick reference across the system
- Added copy button for document inbox email address
- Added support for replying directly to tenant messages via email
- Added global announcement tasks to message tenants across multiple properties
- Added delay between verification emails to reduce spam
Improved
- Improved tenancy selection in bank feeds with clearer rent status and payment details
- Improved rent handling so adjustment rent is only applied to the first payment
- Improved email reliability by preventing sends when recipient details are missing
- Improved system diagnostics with better monitoring of webhook processing
Fixed
- Fixed missing required field indicators on address inputs
- Fixed errors in daily notices processing
- Fixed issue preventing Zoopla data collection
2026-01-31
Added
- Added rent reminders for tenants, including upcoming and overdue notifications with custom messaging
- Added announcement tasks with tenant confirmation tracking
- Added guidance to help users bulk backfill historic rent payments
Improved
- Improved document inbox thumbnails for better readability
- Improved rent schedule display to show tenancy end dates where applicable
- Improved task creation with better property and tenant selection flow
- Improved attachment handling in tasks, including support for selecting files from the document inbox
- Improved navigation for units, rooms, and tenancies to simplify workflows
- Improved email content to use property addresses instead of internal labels
- Improved system stability and performance through platform upgrades
Fixed
- Fixed error when splitting bank transactions with unpaid expenses
- Fixed issue where future rent changes incorrectly affected outstanding rent
- Fixed missing badges in some Manager views
2025-12-31
Added
- Added an interactive onboarding tour to help new users get started with Manager
Improved
- Improved onboarding with guided setup steps and progress tracking
- Improved form reliability by preventing accidental duplicate submissions
Fixed
- Fixed issues caused by multiple clicks creating duplicate records and notifications
2025-11-30
Added
- Added document downloads directly from document edit screens
- Added filtering and Excel export options to the Compliance Report
- Added the ability to quickly enable and use document inbox email addresses
Improved
- Improved report usability with sticky table headers on large reports and data tables
- Improved bank feed processing by replacing blocking confirmation pop-ups with non-modal notifications
- Improved the Document Inbox layout and upload workflow
- Improved compliance reporting with landlord, property, status and EPC filters
Fixed
- Fixed TDS document monitoring to work with the latest deposit scheme website changes
2025-10-31
Improved
- Improved the Expenses page by automatically displaying results when first opened
- Improved expense reporting on the Overview page with clearer explanations of how monthly expenses are calculated
2025-09-30
Added
- Added support for monthly tenancies with rent calculated from a daily rate
- Added support for commercial property tenancies
- Added support for legal quarter tenancy periods
- Added automatic EPC import from the government EPC register when adding properties
- Added the ability to delete inventories with appropriate safeguards
- Added tenant ordering controls within tenancies
- Added alternative landlord statement formats without balance information
Improved
- Improved task creation by replacing tenant multi-select fields with clearer checkbox selection
- Improved property list sorting with number-aware ordering
- Improved account permissions by allowing additional admin users on single-product subscriptions
Fixed
- Fixed inconsistencies caused by tenant ordering being based on record creation order
2025-08-31
Added
- Added support for connecting multiple landlord records to a single individual for MTD reporting
- Added a dedicated settings area for managing landlord connections used in tax and MTD submissions
Improved
- Improved MTD reporting and tax calculations to support properties owned across multiple landlord records and accounts
- Improved SA105 reporting by introducing a consolidated "Me" view for connected landlord records
- Improved reminder management with more flexible and consistent reminder controls
- Improved mobile app compatibility by updating support for the latest Android API requirements
2025-07-31
Added
- Added the ability to create inventories using a copy of an inventory from another unit within the same property
- Added full-text search for task titles and task content
Improved
- Improved rent payment workflows by pre-filling payment dates and outstanding amounts when recording payments from alerts
- Improved task search to better surface relevant results
Fixed
- Fixed task quick search to use task titles correctly
- Fixed property deletion workflows by introducing safer property archiving and recovery options
2025-06-30
Added
- Added the ability to bulk-add historic rent payments for existing tenancies
- Added support for rent due in arrears on standard tenancies
- Added "From inbox" document selection across expense, certificate and other document upload workflows
- Added the ability to create new tasks and attach documents directly from the Document Inbox
- Added support for linking existing rent payments and expenses when splitting bank transactions
- Added reconciliation indicators for rent payments linked to bank transactions
- Added reconciliation indicators for expenses linked to bank transactions
Improved
- Improved Profit & Loss reporting with more flexible date filtering and quicker date range adjustments
- Improved bank transaction splitting by supporting existing records alongside new rent payments and expenses
- Improved document management by allowing inbox documents to be reused across split expenses
- Improved reconciliation workflows with warnings when editing linked rent payments or expenses
Fixed
- Fixed reporting issues caused by recording historic rent payments as a single balancing transaction
2025-05-31
Added
- Added support for property leases that are paid in arrears
- Added optional assignee and reminder fields when creating tasks
- Added support for including tenancy agreements with council tax emails
- Added support for multiple Open Banking connections from the same bank
- Added navigation to return to the property list from profile pages in the Manager mobile app
Improved
- Improved landlord statements and fee invoices with agent branding, contact details and logo support
- Improved the Manager mobile app experience with a more native feel and simplified navigation
- Improved task creation workflows with additional assignment and reminder options
- Improved council tax communications by allowing tenancy agreements to be included automatically
Fixed
- Fixed landlord payment schedules for leases that are paid in arrears
2025-04-30
Added
- Added Legionella as a certificate type
- Added tenant notes for storing additional tenant information
- Added a Documents tab to tenant records for managing tenant documents
- Added support for rent-to-rent and leased property arrangements, including lease tracking and landlord statement integration
- Added support for generating agent fee invoices from Manager settings
Improved
- Improved tenant and tenancy selection fields with smarter search and filtering
- Improved mobile usability across Manager with layout, navigation and responsiveness enhancements
- Improved property add and edit pages by grouping related fields
- Improved e-signature completion emails with clearer property and document information
- Improved certificate renewal workflows by automatically selecting the certificate being replaced
- Improved landlord fee generation by supporting fixed-fee arrangements
- Improved certificate management by allowing historic certificates to be added out of sequence
- Improved task appointment emails to support direct email replies
- Improved task email availability by expanding support to all eligible accounts
Fixed
- Fixed issues when generating landlord fees without a percentage-based fee structure
2025-03-31
Added
- Added support for inbound task emails and email replies
- Added a Tenant Inbox for managing incoming tenant enquiries
- Added participant-based task filtering
- Added the ability to save default task filters per user
- Added fixed-rate mortgage expiry dates to the Mortgage Report
Improved
- Improved the Compliance Report to align with system-wide alert and reminder timings
- Improved Profit & Loss reporting by including landlord-level expenses
- Improved task filtering with clearer filter options and saved preferences
- Improved utility and council tax notifications by including departing tenant names
- Improved property overview pages with alerts, tenancy information and key property details
- Improved property thumbnails with alert counts and bedroom information
- Improved alert and reminder timing logic for greater consistency across the platform
- Improved interactive map performance and responsiveness throughout the system
Fixed
- Fixed map layouts to better use available screen space
2025-01-31
Added
- Added support for prospective tenants, including enquiries, viewings and pre-tenancy workflows
- Added a Tenant Inbox for managing enquiries before a tenancy is created
- Added viewing scheduling with confirmation and reminder emails
- Added tenant enquiries and viewings to the Manager calendar
- Added support for unlinking Open Banking transactions from rent payments and expenses
- Added additional supplier service types, including Cleaner and Handy Person
- Added "Other Party" information to Open Banking transactions
Improved
- Improved tenant management with a redesigned Contact page for emails, enquiries and viewings
- Improved tenant overview pages with enhanced tenancy, enquiry and viewing information
- Improved Open Banking transaction data and visibility
- Improved tax reporting by displaying unit information for multi-unit properties
- Improved rent payment notification emails with clearer layouts and more tenancy information
- Improved empty property alerts with clearer wording
- Improved Open Banking transaction lists by removing unused fields
Fixed
- Fixed Open Banking workflows by allowing linked transactions to be reversed and reprocessed
2024-12-31
Added
- Added alerts for empty rental units, including upcoming vacancies
Improved
- Improved reminder SMS messages with clearer wording and more readable dates
- Improved rent adjustment handling so future adjustments are not treated as overdue before their due date
Fixed
- Fixed duplicate wording in certificate expiry reminder SMS messages
- Fixed overdue rent alerts incorrectly appearing for future rent adjustments
2024-11-30
Added
- Added a central Documents area for searching and managing documents across properties, tenancies, tenants and landlords
- Added filtering and Excel export options to the Compliance Report
Improved
- Improved document management by allowing documents to be downloaded directly from edit screens
- Improved report usability with sticky table headers on large reports and data tables
- Improved Compliance Reports with landlord, property, status and EPC filters
- Improved bank feed processing with non-blocking notifications that allow faster transaction handling
Fixed
- Fixed document discovery issues by providing a single location to search and access documents
2024-11-01
- Improve automatic matching of expenses in Open Banking.
- Fix: resolve issue showing tasks where the original property has been deleted.
- UI: updated site/navigation styling.
- New: property assets can now be tracked, with their own images, documents, reminders and tasks.
- Updated MTD support.
- New: supplier portal now supports authentication via mobile number and SMS code.
- Improved tracking of expiring documents (certificates, insurance, etc) - better support for multiple documents of the same type without confusion over expiry dates. Mark the specific document that a new upload replaces.
2023-08-01
- Support on-demand Open Banking transaction updates (max 1 per day).
- Update default tenancy contract to support a fixed-fee initial period.
- Allow BCC copies of generated tenant emails.
- Show outstanding e-signature requests as property alerts.
- Fix: don't show rent alerts if the tenant has paid early.
- Fix: allow for future (already recorded) rent changes for future rent due.
2023-07-03
- Fix multi-landlord e-signatures.
- Improve "alerts" visibility on the main property list (since it's no longer available on the dashboard).
- Update tenant message emails to clarify how to reply.
- More consistent page load times for the main property list.
- Page load speed improvements - property list and others.
2023-06-13
- Fix bug for some certificate file downloads.
- UI update: simplified dashboard to just select between products - bookmark either Prospector or Manager homepage to skip the dashboard.
- UI update: improved profile menu ordering.
2023-05-17
- Export tax return figures as a spreadsheet.
- Update data export/backup with newer fields.
2023-04-16
- Improved filtering on tenants list.
- Better support for limited company AST generation.
- Clearer display of required documents and utilities steps in the new tenancy checklist.
2023-04-04
- Improve HMO mandatory/additional licencing display on the compliance report.
- New: re-use of a single tenant record across multiple tenancies (eg when renewing a tenancy via a new contract/tenancy).
- Support direct deletion of individual rental units.
- UI improvement simplifying the tenant portal page layout for tenants.
- New: custom branding for the tenant portal.
- Fix: potential issue with dates when adding an expense.
- New: option to split expense categories on the profit and loss report.
- New: estimated rental value, and link to Prospector comparables, in the "Local" tab.
- New: market rents and missing income report.
- New: custom branding support in emails sent to tenants.
2023-03-17
- Fix: add some missing pages/actions to the global search.
- Fix: missing thumbnail images when viewing tasks.
- Update subscription payment integration (Stripe), ready to support Direct Debits.
- Fix: incorrect access restriction on iCal sharing setup.
- Fix: prevent "completed" e-signature document status from being overwritten by further opens.
- Fix: e-signature processes for properties with multiple landlords.
2023-02-21
- UI update: improved tenant issue (task) reporting in the tenant portal.
- UI update: improved visibility of past reported issues in the tenant portal.
- Support adding attachments (including photos) to issues via the tenant portal.
- Improved tenant/landlord ticket emails - now similar to tenant messaging emails.
- Allow manual editing of Open Banking account labels.
- Support AST generation for tenancies that start with a rent-day adjustment period.
- UI update: improve distinction between Property Manager and Property Prospector on the subscription page.
- Support Metro Bank via CSV upload, because they don't support Open Banking properly.
- UI update: only show current/recent tenants when creating tasks.
- New compliance report.
- Support connecting a supplier to a specific role at a property (eg cleaner or management company), to provide quick access from the property overview.
- Provide specific repeating expense slots for service charges and ground rent per property.
- New "block" property support - to group other properties, represent freeholds, and provide a place for expenses and other details that span rental properties.
- Support annually repeating expenses.
- UI update: new page for quick access to all messages, across all tenants/tenancies.
2023-02-02
- Support fire alarm, emergency lighting and selective licence and specific certificate/licence document types.
- Include council HMO licencing information on the property overview.
- Fix: ensure all tenants in an HMO receive a copy of updates safety certificates (when set).
- UI update: new "Reports" section to hold previous portfolio overview and related report pages.
- New Profit and Loss report.
- UI update: improved Open Banking account list and navigation.
- New calendar view, showing past and future rents and reminders.
- Expose new calendar over iCal for import into cloud calendars (Google/Microsoft/etc)
- Automatic matching of rents in Open Banking feeds - using per tenancy bank references.
2023-01-10
- Improve new tenancy process with guidance when no deposit scheme has been selected.
- Support storing bank details for suppliers - for easy reference when making payments.
- Fixes: prevent issues around the editing of tenancy start dates.
- Improve agent fee invoice creation.
- Improve prompts and information around rent changes.
2022-12-20
- Improve introduction and onboarding emails.
- Support landlord fund transactions from Open Banking feeds.
- Support creation of landlord invoices for agency fees.
- Improve rent record spreadsheet download (better property/tenancy details).
- Show preview for council tax and utility emails before sending.
- Include landlord (or agent) details in all council tax and utility emails.
- BCC the sending user on council tax and utility emails.
- Set the reply address on council tax and utility emails to the sending user.
- Improve the permission denied error message for users with access to multiple accounts.
- Fix: warn when trying to create a multi-unit tenancy with no units defined.
- Support moving the rent-day (eg changing the day of the month), for existing and new tenancies.
- Improve product information on the subscription page.
2022-12-01
- Improve data fields for limited company landlords.
- Don't show personal tax information for limited companies.
- Fix links in the plain text version of some emails.
- Support landlord funds - holding a balance, recharging expenses, monthly statements.
2022-11-10
- Large UI code refactor (you should not see any changes!).
- Fix SMS alerts.
- Support "splitting" of an Open Banking transaction to support single payments that cover multiple expenses and/or rent.
- New tenant communications page - showing full history.
- New tenant messaging support in the tenant portal (recorded in PaTMa and sent by email).
- Updated all graphs for improved visuals and options.
- Move MTD pages to be in tabs alongside the existing tax pages.
- Improve SMS alert text.
2022-10-17
- New tenancy actions (process/checklists):
- Property inspection.
- Rent review.
- Tenancy end.
- Consolidated tenancy actions UI for above, new tenancy and tenant changes.
- Warn before re-sending a previously sent e-signature request.
- Add e-signature history page.
- Add ability to cancel an existing e-signature request.
- Notify account admins if an e-signature request email bounces.
- Better page titles for improved labels in browser tabs.
- Improve repeated expense entry UI.
- Improve Open Banking expense creation UI.
- Fix login issues for users with mixed case email addresses.
- Support specific storage type for HMO licences.
2022-09-23
- Update AST templates.
- Improve utility tracking in HMOs.
- Fix recording of contract sending on the new tenancy process.
- Fix when calculating future rents on tenancies with rent changes and an end date set.
- Improve tenancy creation UI for HMOs.
- Improve checklist UI.
- Improve unit/room creation UI for HMOs.
- Fix for tenancy visibility when a property changes between single let and HMO.
- Fix new tenancy process - don't prompt for impossible actions (when data is missing).
2022-08-03
- Improve automated council tax notification emails.
- Global search now includes data search and multi-step action selection.
- Fix for task display without a property.
- Improve tab navigation and use of browser back/forward buttons.
- Fix for task display without a note.
- Fix for missing rent schedules.
- Improve global search navigation.
- Fix missing save button on preferences page (oops!).
- Lots of UI consistency fixes.
- Add ability to mark an old mortgage as "closed".
2022-07-14
- Global search for quick access to common commands and pages.
- Improve return points following many edit pages - page and scroll point.
- UI improvement - "Save" buttons in header when editing.
- Add automatic council tax notification email to new tenancy process.
- Improved email control options.
- Support automated email to utility providers within new tenancy process.
- Support pre-existing suppliers for well known companies (eg utility suppliers).
- Improve Open Banking transaction matching UI.
- Offer automatic matches for Open Banking transactions against single expenses and due rents.
- Improve profile menu.
2022-07-01
- Improve language on MTD pages following feedback from HMRC.
- New portfolio spreadsheet download - ideal for mortgage applications.
- Xero integration / synchronisation for properties, tenants and rent.
2022-06-06
- Advanced property key location tracking.
- Automatically match Open Banking transactions with repeating expenses.
- Ability to archive a rental property - archived properties are stored free of charge.
- Fix property stats summary on landlord pages.
- Fix bug that could allow deletion of the first rent schedule (disabling all rent).
- Support non-recurring, fixed length rental periods - allowing "rent day" adjustments.
- Ability to delete a tenancy directly, without contacting support.
- Monitor the area around each of your rental properties for planning applications.
- Approved for HMRC pilot of Making Tax Digital for Income Tax and Self Assessment.
- Property/portfolio "optimisation" page - test remortgage scenarios on your existing portfolio.
- Advanced multi-user permissions management.
- Property/portfolio CGT (Capital Gains Tax) estimates.
2022-04-04
- Fix bug in inventory duplication process.
- Extension of UI re-work - migrate long pages to tabbed pages.
- Improve speed of large inventory PDFs.
- Updated Open Banking integration support.
- Show property summary on individual landlord pages.
- Support tracking of expense recharging to landlords.
- Improve rent quick-entry from Open Banking feed.
- Display portfolio summary stats on property listing page.
- Support "no gas supply" flag to silence gas safety warnings.
- Add portfolio ROE display.
- Improve stored mortgage information.
- Support storage of more types of (safety) certificates.
- Improve portfolio statistics layout and display.
- Automatically send new safety certificates to existing tenants, with e-signing, when updating (or manually later).
- Improve new tenancy checklist automation.
2022-02-07
- Huge UI re-work - migrate long pages to tabbed pages.
- Much improved mobile accessibility.
- Improve support for large inventory PDFs (with 100s of images).
- Send a consolidated reminders email each day, rather than multiple.
- Fix bug in date-picker for rent schedules.
- New start / on-boarding / home / dashboard page to help you get started.
- Improve layout of new tenancy page.
2022-01-03
- Making Tax Digital for Income Tax and Self Assessment in HMRC testing.
- Improved initial rental property creation process - clearer HMO and single-let distinction.
- Improve address auto-completion UI.
- Fully automated full data backup/export - it's your data, you always have complete access with no lock-in.
- Open Banking public release (from private beta) - streamline your data entry.
- Server cluster upgrades! Faster site.
- Add warning about new tenancy checklist completeness for non-England postcodes.
2021-10-04
- Fix bug in HMO, per room utility records.
- Fix bug in "Cancel" destination when entering expenses.
- Improvement reliability of Open Banking integration.
- Improve the display of images attached to tasks.
- Improve the main property detail page UI.
2021-08-02
- Improvements to Open Banking integration.
2021-06-07
- Improve generated inventory content, including a table of contents.
- Add "check-in" step to new tenancy checklist.
- Improve EPC expiry display.
- Improve task display and editing.
- Don't send emails for very overdue tasks.
- Renewal reminder emails for EPCs.
- Open Banking support for easy rent and expense entry.
- Fix repeating expense date issue.
2021-02-01
- Migrate to privacy protecting site stats - removing Google Analytics.
- Fix bug in landlord expense documents.
- Add Tenant Portal - contracts, documents, rent status and ticket access.
- Start Making Tax Digital integration work with HMRC.
2020-12-07
- Easier entry of property addresses with auto-completion.
- Support automatic creation of deposit prescribed information documents.
- New and improved site layout and menu navigation.
2020-11-02
- Show council contact details for all stored properties.
- Improved repeating expenses view.
- Fix a bug when deleting repeated expenses.
- Fix bug in repeated expense creation when adding an expense.
2020-10-05
- Support moving expenses between individual properties and landlords (ie portfolio wide).
- Improved filters for finding expenses.
- Support repeating expenses - enter details once, just click to confirm each month.
2020-09-07
- Fix a bug in the tax return display.
2020-08-03
- More fine-grained email subscription controls.
2020-07-12
- Increase expense search results.
- Fix mortgage expense quick-entry.
2020-06-28
- Re-work and improve the expenses interface, enabling more flexible search and export.
- Add support for portfolio (landlord) expenses that do not need to be linked to a single property.
2020-06-21
- Expenses spreadsheet download improvements - include tax category and fix formatting for amount.
- Improved tax category details for Expenses.
- Clarify "profit" on tax reports as "cash based", add a separate number showing the "profit" that HMRC use.
- New supplier fields: contact name, address, website.
- New supplier categorisation options.
- Improve supplier list filtering.
2020-06-14
- New property inventory template - automatically populating with data from the property utilities.
2020-05-31
- Fix safety certificate expiry date auto-calculation.
- Auto-copy Date Paid (or Invoice Date) when entering an expense - often all that's wanted or to provide a starting point.
Not specific to Property Manager but this week also included a major database upgrade (which unfortunately took longer than expected).
2020-05-24
- Fix Task menu.
2020-05-10
- Advanced support for utility supplier storage.
- Search and filter options for open and historic maintenance tasks.