Delete a Tenancy
Overview
Need to remove a tenancy from PaTMa?
In most cases, you should not delete a tenancy. If a tenancy has simply ended, the recommended approach is to mark it as ended or update the tenancy record instead.
This preserves your historical data while keeping your portfolio organised.
Deleting a tenancy should only be used if the tenancy was created in error or needs to be removed permanently.
Before You Delete
Deleting a tenancy permanently removes all data associated with that tenancy, including:
- Tenancy records
- Rent payment history
- Financial data
- Uploaded documents
- Signed agreements
- Tenant-facing documents and communications
⚠️ Once deleted, tenancy data cannot be recovered unless you have a valid backup of your account.
If the tenancy has simply ended, we strongly recommend ending or updating the tenancy instead of deleting it.
This allows PaTMa to archive historical information while preserving your records for future reference.
Deleting a Tenancy
To delete a tenancy, open the relevant property from Your Portfolio and select the Tenancies tab.
A list of current tenancies will be displayed.
ℹ️ This is the tenancy list, not the main tenant list.
Locate the tenancy you wish to remove and select the View (eyeball) icon.
From the tenancy page, select Edit in the top-right corner.
Scroll to the bottom of the Edit form.
Here you'll find the Delete option.
If you only need to correct dates, rent amounts or other tenancy details, you can make those changes here instead of deleting the tenancy.
If you're certain the tenancy should be removed, select Delete and complete the verification step shown in the popup.
Once confirmed, the tenancy and all associated data will be permanently removed.
Should You Delete or End the Tenancy?
If you're unsure, ask yourself one question:
Do I still need access to this tenancy's records?
If the answer is yes — even just for reference — you should almost always end the tenancy rather than delete it.
Deleting should be reserved for mistakes, duplicate entries or tenancy records created in error.