Register Your Rental Property: PRS Database Deadlines, Fees and Requirements

From 15 December 2026, the government will begin rolling out its new ‘register your rental property’ service to landlords across England.

The service will be introduced to one region at a time, to prevent the system from being overwhelmed and to provide landlords with more time to register.

Landlords with qualifying residential tenancies will need to register themselves and each of their properties before their region’s deadline, or risk being fined.

The new service forms part of the reforms being introduced by the Renters’ Rights Act 2025 to bring greater accountability and higher standards to the private rented sector.

In this article, we’ll provide you with everything we know so far about the new service, including why it’s being introduced, how much it will cost to register, and the deadline for registering in each region.

What Is the Register Your Rental Property Service (PRS Database)?

When the new service was first announced, it was referred to as the ‘Private Rented Sector (PRS) Database’. However, the government has now confirmed that it will be called the ‘register your rental property’ service.

It is a national digital database that will keep up to date information about all landlords and qualifying private rented properties in England. Once it has gone live in the region where your property is located, it becomes a legal obligation, under the Renters’ Rights Act 2025, for you to register both yourself and your property.

When registering your property with the database, you’ll need to provide evidence that you’re meeting your legal compliance obligations.

Once you have registered, you will be issued with a Landlord Registration Number and a Property Registration Number for each property you let.

The database will be used by local councils to help them identify and tackle poor practice.

In the future, tenants will also be able to use the database to check if a landlord is complying with key legal requirements to help them make informed decisions about who they rent from.

Why Is the New PRS Database Being Introduced?

The new service is being introduced as part of phase two of the Renters’ Rights Act 2025 rollout and aims to bring greater accountability and higher standards to the private rented sector.

It will help to make the sector more professional by providing a single national source of information about all landlords and rental properties.

It will make it easier for landlords to clearly demonstrate that they are meeting their legal obligations and empower tenants to make more informed decisions about who they rent from.

Importantly, it will also make it easier for local authorities to identify landlords who are not meeting legal standards and take enforcement action.

Which Landlords and Rental Properties Must Register?

All private residential landlords in England who operate assured or regulated tenancies will need to register themselves and each of their qualifying rental properties.

Landlords of supported exempt accommodation as defined in Section 12 of the Supported Housing (Regulatory Oversight) Act 2023 do not need to register.

To begin with, you will only need to register properties that are currently under let or become let during the rollout period. However, in the future this will be extended to include unoccupied properties too.

The new service only applies to properties in England, not Scotland, Wales, or Northern Ireland.

If you are required to register and fail to do so, you could be issued with a civil penalty of up to £7,000 for a single breach. This fee could increase to up to £40,000 for serious or repeated breaches.

PRS Database Registration Deadlines by Region

You need to have registered your rental property with the service by your region’s deadline, as laid out in the table below. The region applies to where your rental property is located, not where you live.

So, if you have rental properties in both the West Midlands and the East Midlands, two different deadlines apply.

However, you do not need to wait for your region’s rollout date. You can register your properties any time from 15 December 2026.

The table below shows when the compulsory registration period begins and ends for each region.

How Much Does PRS Database Registration Cost?

Landlords will need to pay an annual registration fee of £65 per property.

During the rollout period, the fee will be adjusted to ensure that those signing up first don’t pay more.

The charge will apply annually, as you will need to renew each year.

What Information Do Landlords Need to Register?

The new database will bring together important information about landlords and their rental properties in one central place.

The information you will be asked to provide includes:

• Your name, date of birth, and contact details.

• Information about the property being let.

• Tenancy information.

• Rent information.

• Copies of all relevant health and safety certificates (e.g. gas safety, electrical safety and energy performance certificates).

Landlords who let residential property through a company or organisation will also need to provide details about the organisation.

You can see a full list of information that you will be asked to provide on the government’s registration guidance page.

How to Register Your Rental Property

You can register with the service from 15 December 2026, when it officially launches.

The government will provide an online registration service. You will need a GOV.UK One Login to use it.

You will first need to register yourself as a landlord to obtain a Landlord Registration Number. Registering as a landlord is free of charge.

Once you have your Landlord Registration Number, you can begin registering your properties with the service. You will need to pay a registration fee for each property and will receive a unique Property Registration Number for each one.

Prepare Your Rental Property Records for Registration With PaTMa

To register with the new service, landlords will need to provide key information about each of their qualifying rental properties, including evidence of compliance with legal standards.

Making sure your records are up to date and organised ahead of your registration deadline could save you a lot of time and hassle.

That’s where PaTMa’s Property Manager software can help.

Designed especially for landlords, Property Manager makes it easy to keep your portfolio’s records and finances safe and organised and stay on top of your compliance responsibilities.

With PaTMa you can:

• Manage records for your whole portfolio in one place.

• Keep track of compliance requirements.

• Manage tenancy information.

• Set reminders for important dates.

• Manage your finances and send tax updates to HMRC.

Why wait until registration becomes mandatory to get organised?

Book a free online demo or start your free trial today to discover how PaTMa’s Property Manager can help you keep more organised records and make managing your portfolio easier.