A real-world comparison for landlords, letting agents, and portfolio investors
Property management in 2025 is more complex than ever. Whether you’re a hands-on landlord managing a few properties or an agent overseeing dozens, your success depends on having the right tools, not spreadsheets, not WhatsApp threads, and definitely not a drawer full of paper tenancy agreements and receipts.
With lots of property management options out there, it can be hard to know which platform is actually worth your time and money.
We’ve hands on tested and compared the UK’s most popular landlord software options based on real-world usability, value, and impact. This is a guide written for people who manage property, not just tech buyers.
This article focuses on UK-based tools for self-managing landlords, letting agents, and portfolio investors. We’ve kept the hype low and the practical detail high.
What Makes Property Management Software “The Best” in 2025?
There isn't one specific feature that makes or breaks the best software, because what individual landlords and investors value most in software will differ. But here are the key things that we looked for in our assessment:
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Ease of Use: Can you get started fast? Does it make your life easier or more confusing? Is it intuitive to get started?
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Core Features: Tenancy management, rent tracking, compliance alerts, maintenance, document storage, and reports are the main features we were looking for.
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Compliance: Making Tax Digital (MTD), certificate reminders, deposit tracking. All key compliance areas that need to be covered in good property management software.
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Value for Money: Transparent pricing, no nickel-and-diming. Can you use it out of the box or are the power features locked behind a pay wall?
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Support: Real help, not just chatbots.
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Bonus Tools: Yield analysis, reports, mobile access, integrations. These are the things that add flexibility to property management software.
Top UK Property Management Software (2025 Comparison)
| Software | Best For | MTD Ready | Free Plan | Standout Features |
|---|---|---|---|---|
| PaTMa | All-round landlord and property investor tool | ✅ | ✅ (1 unit) | Compliance alerts, task tracking, yield dashboards |
| Landlord Vision | Large portfolios | ✅ | ❌ | Double-entry accounting, detailed reports |
| Arthur Online | Letting agents | ✅ | ❌ | Automation, team workflows, integrations |
| Property Hawk | Budget landlords | ❌ | ✅ | Simple rent tracking and docs |
| Hammock | Finance-focused users | ✅ | ❌ | Banking sync, real-time cashflow, no tenant tools |
1. PaTMa – Best All-Round Option for UK Landlords of any size
What sets it apart:
PaTMa is made for landlords. Whether you have one property or a hundred, it gives you tools that are actually useful, without overcomplicating things. It’s intuitive, streamlined, and fast to set up.
Unlike other platforms, it’s not modular (no endless add-ons). What you pay for is what you get and even better, the free plan includes all the features you need to easily manage one unit.
And here's a big one: the person who built PaTMa still runs it. That means when you get a demo, you’re speaking directly to the person who designed it. Feedback turns into features, fast.
Top features:
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Direct HMRC integration for Making Tax Digital (MTD)
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Task tracking with automated reminders
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Compliance alerts (gas, EPC, electrical certs)
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Real-time yield, ROI, and cashflow insights
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Compliance checklist for tenant onboarding
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Mobile-friendly, with Android/iOS apps rolling out in 2025
Ease of use:
You can get started in minutes. Having tested a lot of systems over the last 10 years, we can say this with confidence, PaTMa is the easiest to use property platform out there. No accounting jargon, no clunky menus. It just works.
Best for:
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DIY landlords who want to stay compliant and in control
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Investors who care about actual returns and data
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Small agencies who want automation without tech headaches
Pricing:
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Free for 1 property
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Paid plans from £15/month (no modules, no nonsense)
👉 Try PaTMa for free: https://www.patma.co.uk
2. Landlord Vision – Best for Large Portfolios (If You Like Accounting)
Landlord Vision has been around for a while and is popular with landlords managing 10+ units particularly those who want accounting-style controls. It uses double-entry bookkeeping, which is powerful but not always intuitive.
Top features:
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Complex accounting tools.
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Built in legal documents and task management.
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Granular property management for managing bins and keys and warranties etc.
Drawbacks:
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Steep learning curve, especially for first-time landlords and those who are not used to double entry.
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No free plan.
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Doesn’t integrate widely with other accounting tools or CRMs.
If you’ve got a large portfolio and love Excel, you’ll probably enjoy Landlord Vision. But if you want simplicity, this probably isn’t it.
3. Arthur Online – Best for Letting Agents (with Big Budgets)
Arthur is a powerful platform built more for letting agencies than individual landlords. It handles team workflows, automation rules, and API integrations, but that complexity comes at a cost (and with a learning curve).
Top features:
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Automation tools and contractor workflows
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Open API and Zapier integration
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Portfolio and task management at scale
Drawbacks:
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Complicated interface and setup
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Modular pricing = fast-rising costs for more powerful features
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Not beginner-friendly
Arthur is brilliant if you’re running a multi-person team, but for individual landlords it’s often too much and too expensive for what you actually need.
4. Property Hawk – Budget-Friendly, Bare-Bones Option
Property Hawk has been a staple for years, especially among landlords looking for something simple and free. It’s great for basic rent logging and document storage.
Top features:
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100% free to use.
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Basic income/expense tracking.
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Familiar interface (for long-time users).
Drawbacks:
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No MTD support.
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Rarely updated.
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Doesn’t support modern compliance or yield analysis.
If you’re managing a very small portfolio and just want something to record rent payments, Property Hawk could do the job. But for anything more advanced, especially if you're in the MTD catchment zone, it’s probably time to move on.
5. Hammock – A Finance Tracker, Not Property Software
Hammock brands itself as landlord software, but it’s really a banking dashboard for landlords. It shines when it comes to cashflow analysis and syncing with your bank account but offers little for actual property or tenant management.
Top features:
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Bank sync and automatic income categorisation.
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Tax forecasts.
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MTD compatibility.
Drawbacks:
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No task management.
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No certificate alerts.
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Minimal tenancy tools.
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Not built for day-to-day property management.
If you’re looking for a clearer view of your portfolio finances and you already use something else for property admin, Hammock can be a great add-on. But it’s not a true management system.
Final Verdict: Which Is the Best Property Software in 2025?
It all comes down to your needs:
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If you’re managing properties and want to stay compliant, track maintenance, manage tenants and actually understand your property performance without needing an accounting degree, PaTMa is your best choice.
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If you’re a letting agent running a team, Arthur might be for you.
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If you’ve got a finance background and want deep accounting features, Landlord Vision is worth exploring.
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If you're on a strict budget and only need the basics Property Hawk can tide you over.
But for everyone else, especially if you want real value, simplicity, and support that actually listens, we think the answer’s pretty clear.
“I’ve been in property for 10+ years and used every kind of software you can imagine. PaTMa is hands down the easiest and most intuitive I’ve ever used.” – actual feedback from our tester.
👉 Start free today at https://www.patma.co.uk
